Sales Secretary / Inventory Manager

HGrégoire Toyota Brossard is looking for a Sales Secretary / Inventory Manager.

Reporting to the General Manager and Sales Manager, the Sales Secretary / Inventory Manager is responsible for the complete administrative follow-up of new and used vehicle sales files. Their primary role is to support the Sales Managers by handling administrative tasks related to vehicle sales, vehicle orders, and inventory management.

They ensure the accuracy of information, compliance with internal processes, and diligent file management in order to provide an exceptional customer experience and ensure efficient vehicle deliveries.

About the position:

Enable the Sales Managers to devote more time to team management, customer transactions, and file profitability by assuming responsibility for all administrative tasks related to sales and inventory.

Working conditions:

- Employment Type: full-time, permanent position;
- Work Arrangement: onsite;
- Compensation: $50,000 to $65,000 per year, depending on experience.

Responsibilities:

Sales administration:

- Maintain and update the sales log on a daily basis;
- Verify the accuracy and completeness of sales files;
- Perform all necessary administrative follow-ups prior to vehicle delivery;
- Coordinate activities between the Sales, Finance, Service, and Accounting departments;
- Follow up on missing documents with customers or financial institutions;
- Prepare and organize delivery files.

Vehicle order management:

- Confirm sold vehicle orders with Toyota Canada;
- Monitor customer vehicle orders;
- Update the status of ordered vehicles;
- Communicate status changes to Sales Managers and Sales Consultants;
- Track production, shipping, and arrival dates.

Inventory management:

- Maintain the accuracy of new and used vehicle inventory;
- Enter and update vehicle information in internal systems;
- Monitor vehicles in transit;
- Verify inventory discrepancies and make necessary corrections;
- Generate various inventory reports as requested by management;
- Follow up on dealer trades and vehicle exchanges between dealerships.

Support to Sales Managers:

- Prepare various sales and performance reports;
- Ensure administrative follow-up of pending transactions;
- Coordinate with various departments to move files forward efficiently;
- Respond to administrative requests from Sales Managers;
- Participate in process improvement initiatives to enhance operational efficiency.

Control and compliance:

- Ensure compliance with internal policies and manufacturer procedures;
- Verify the accuracy of vehicle and customer information;
- Maintain organized electronic and physical filing systems;
- Ensure the confidentiality of personal and financial information.

Required skills and qualifications:

- Intermediate to advanced bilingualism in French and English, both spoken and written, in order to communicate effectively with our unilingual French-speaking customers as well as our large unilingual English-speaking clientele;
- Strong administrative accuracy and attention to detail;
- Excellent organizational and prioritization skills;
- Ability to manage multiple files simultaneously;
- Strong initiative and ability to work independently;
- Good knowledge of Microsoft Excel and the Microsoft Office Suite;
- Excellent communication skills;
- Knowledge of the automotive industry (a significant asset);
- Experience with Reynolds, Activix, or similar systems (an asset).

Benefits:

- Comprehensive group insurance plan (Dental, Disability, Extended Health Care, Life Insurance);
- Paid time off;
- Company events;
- Employee Assistance Program;
- Onsite parking;
- HGreg Club Recognition Program to celebrate and reward your achievements.

Ready to take your career to the next level? Apply today via Auto-jobs.ca!