Executive Assistant - Sales Department

Are you organized, independent and known for your ability to get things done?

Mazda Val-David is looking for an experienced executive assistant to work closely with its general manager.

We are looking for a trustworthy, proactive and detail-oriented individual who will play a key role in organizing, coordinating and overseeing the administrative operations of our sales department.

This position is ideal for someone who enjoys taking initiative, anticipating needs and making a meaningful contribution to the smooth operation of a business.

Your main responsibilities:

Support to the general manager:

- Assist the general manager with the daily coordination of the sales department;
- Prepare performance reports and dashboards;
- Analyze results, sales statistics and key performance indicators;
- Follow up on priorities, requests and deadlines;
- Prepare documents and presentations for management meetings.

Administrative coordination of the department:

- Oversee the administrative follow-up of sales files and ensure compliance;
- Prepare and verify commission sheets;
- Review the accuracy of information and follow-ups entered into the CRM;
- Assist with scheduling and the management of demonstrator and courtesy vehicles;
- Generate new vehicle inventory lists;
- Organize new vehicle trades and transfers between Mazda dealerships;
- Coordinate vehicle transportation and follow up with all parties involved;
- Monitor customer satisfaction indicators and Google reviews;
- Prepare lists of customers eligible for renewal programs;
- Coordinate and track Mazda training and certifications.

Ideal candidate:

We are looking for someone who has:

- Relevant experience in executive support or administrative coordination;
- Excellent organizational skills and the ability to manage multiple priorities;
- Strong independence and sound judgment;
- Excellent proficiency in Excel, Word, PowerPoint and Outlook;
- Strong numerical skills and an aptitude for reporting and data analysis;
- Excellent command of French, both spoken and written;
- Ability to quickly adapt to new technologies and artificial intelligence tools;
- A high level of professionalism, discretion and confidentiality;
- Positive, proactive and solution-oriented attitude;
- Experience in the automotive industry is an asset but not required.

What we offer:

- Salary starting at $32 per hour or more, depending on experience;
- Stable Monday to Friday schedule, 40 hours per week;
- Choice of schedule: 8:00 AM to 5:00 PM or 9:00 AM to 6:00 PM;
- Group insurance covering prescription drugs, wellness, travel and long-term disability;
- Telemedicine services;
- Permanent, full-time position;
- Direct collaboration with the general manager;
- Dynamic, stimulating and evolving work environment;
- A position offering autonomy, varied responsibilities and the opportunity to contribute to business improvements.

Why choose Mazda Val-David?

Because we're looking for much more than an administrative assistant. We want to find a trusted team member who can become a true right-hand person to our general manager.

Do you enjoy organizing, anticipating needs, finding solutions and keeping things moving forward? We'd love to meet you!

Submit your application today via Auto-jobs.ca.

Mazda Val-David – Become part of our team!