Administrative Assistant - Receptionist

About the Job

DO YOU WANT A LONG WEEKEND EVERY WEEKEND?!

Main functions: Attend to visitors and inquiries on the phone and face-to-face. Supply information regarding the organization to the general public, clients, and customers as per Standard Manufacturers Services Ltd's policies, and procedures.

Duties:

 

• Prepare, key in, edit, and proofread correspondence, invoices, reports, and related material from email correspondence and handwritten copies.
• Open and distribute incoming regular and electronic mail and other material and coordinate the flow of information internally and with other departments within SMSL.
• Answer and screen telephone and electronic inquiries and relay telephone calls and messages.
• Schedule and confirm appointments and meetings for staff members.
• Match pack lists with invoices.
• Code accounts for payables.
• Enter payables into the ERP system.
• Greet visitors; determine the nature of business and direct visitors to the appropriate person.
• Provide administrative and clerical support to staff members.
• Order office supplies and maintain inventory.
• Maintain appointment diaries either manually or electronically.
• Maintain appearance of the front reception area, boardroom, and President's office.
• Ensures knowledge of staff movements in and out of the organization.
• Support Standard Manufacturers Services LTD's Lean initiative.
• Any other duties that may be assigned.

Working conditions:

 

• 4 days a week, Monday to Thursday, 8 hours per day, 32 hours per week.
• Shift: 8:00 am and 4:30 pm.
• Entitled to ½ hour of unpaid time for lunch.
• Administrative Assistant must be organized and must be able to coordinate with different departments.
• Must be able to work as part of a team.
• Frequently changing priorities.

Employment Requirements:

 

• Completion of high school is required.
• Excellent computer skills, with knowledge of Microsoft Office.
• Excellent verbal/ written communication skills.
• Adaptable to changing priorities.
• Able to meet deadlines.
• Must be friendly and energetic.