Fleet Supervisor

RESPONSIBILITIES:

Distribution Fleet (Primary Focus - ~80%)
• Act as dispatch for the distribution fleet, including daily route allocation, driver scheduling, load coordination, and real-time issue resolution.
• Oversee all distribution drivers, ensuring adherence to company policies, safety standards, customer service expectations, and regulatory requirements.
• Manage fleet compliance including ELD administration, driver logs, hours of service, and transportation regulations.
• Oversee Samsara telematics platform including GPS tracking, camera systems, performance metrics, safety events, and reporting.
• Monitor driver performance data (idle time, harsh events, route adherence, fuel efficiency, etc.) and coach drivers to improve safety and efficiency.
• Coordinate and manage preventative maintenance schedules, repairs, licensing, inspections, and compliance documentation for all distribution vehicles.
• Liaise with external service providers and vendors for maintenance, repairs, fuel programs, and fleet-related services.
• Track and report on fleet KSI's including on-time delivery, safety metrics, maintenance costs, fuel usage, and downtime.
• Manage fleet supplies including ELD hardware, safety equipment, PPE, vehicle tools, and required documentation.
• Lead incident investigations related to vehicle accidents, safety events, or compliance violations and ensure corrective actions are implemented.
• Support driver onboarding including vehicle training, safety orientation, and policy review.
• Continuously evaluate route efficiency and recommend improvements to optimize cost, service levels, and asset utilization.

Sales Fleet (Secondary Focus - ~20%)
• Oversee the sales fleet vehicle program using fleet management providers such as Element and Xcelerate.
• Support Territory Managers with vehicle assignments, maintenance coordination, repairs, fuel cards, and compliance requirements.
• Manage vehicle lifecycle activities including ordering, onboarding, transfers, and de-fleeting of sales vehicles.
• Ensure proper documentation, insurance, licensing, and policy compliance for all sales fleet vehicles.
• Act as the primary point of contact for sales team vehicle-related inquiries and issue resolution.

General & Administrative
• Maintain accurate fleet records and documentation for audits, compliance, and internal reporting.
• Prepare and distribute weekly and monthly fleet performance reports.
• Support budgeting and cost tracking related to maintenance, fuel, leasing, and capital planning.
• Promote a culture of safety, accountability, and continuous improvement across both fleets.
• Work closely with Warehouse, Supply Chain, and Sales leadership to align fleet operations with business needs.

QUALIFICATIONS:

• Diploma, degree or extensive experience in Logistics, Transportation, Supply Chain, Business, or related field preferred.
• Minimum 3 years of experience in fleet supervision, dispatch, or transportation.
• Strong understanding of transportation regulations, ELD compliance, and fleet safety programs.
• Experience with telematics platforms such as Samsara.
• Experience managing third-party fleet providers such as Element or similar programs.
• Strong organizational and problem-solving skills with the ability to manage multiple priorities in a fast-paced environment.
• Proficient in Microsoft Office (Excel, Outlook) and fleet reporting tools.
• Strong leadership and communication skills with experience coaching drivers and field-based teams.