Fleet Services Stores and Equipment Coordinator

Job Title

Fleet Services Stores and Equipment Coordinator

Status

Permanent Full-Time

Temporary - Approximate length of assignment, in months

Type of Position

a Replacement

Start Date

Immediate

Salary

Per hour

Salary Grade

$36.85 - $40.07

Department

York Region -> Public Works -> Roads, Traffic & Fleet

Location

90 Bales Dr. East, 1st Floor, - Sharon, ON L0G1V0 CA (Primary)

Job Description (E)

ABOUT US

Almost 1.2 million residents call York Region home, making it one of the largest regions in Canada - and the fastest growing with a population that's expected to grow to more than 2 million by 2041. Our geography, which is comprised of about 1,800 square kilometers over nine different municipalities, is as beautiful, interesting and diverse as our people. Local government is organized in a two-tier structure and we work together with our local municipalities to provide residents and businesses access to a broad selection of services and resources.

WHAT WE OFFER

Consistently named one of Canada's Best Employers by Forbes, we offer a collaborative, progressive workplace that takes pride in our organizational culture and is committed to living The 13+ Factors of Psychological Health and Safety in the Workplace - aligned with our vision to create strong, caring and safe communities both within and outside our walls.
 

• Defined Benefit Pension Program - With the Ontario Municipality Employees Retirement System (OMERS) defined benefit pension plan, you can confidently retire knowing that you will have income for life. Eligibility from date of hire as a full-time employee and includes employer-matched contributions.
• Employer of Choice - Recognized as the highest-ranking government employer in Canada and fourth overall among 300 organizations.
• Benefits and Wellness - Employees and their loved ones have access to a comprehensive employer-paid benefits plan that includes extended health, dental and life insurance, access to a 24/7 Employee and Family Assistance Program and corporate discounts and purchase plans for day-to-day products and services.
• Inclusive and Diverse Workforce - We're committed to fostering an environment that celebrates all dimensions of diversity and ensures everyone can develop to their full potential, participate freely in society and live with respect, dignity and freedom from discrimination. Our robust Inclusion, Diversity, Equity and Accessibility program continues to grow, and has been recognized by the United Nations and many other organizations for our leadership.

ABOUT THE ROLE

Reporting to the Supervisor, Fleet Logistics & Sign Shop, is responsible for the daily operations of the Regional Parts warehouse and related office duties including warehouse operations and stores; delivery of inventory and non-inventory items; maintenance of inventories utilizing the Fleet Management System (M5); transaction verifications, parts ordering and pick up, and tracking lubricants for Regional Departments.

WHAT YOU'LL BE DOING
 

• Completes operational requirements for the joint Fleet Services parts warehouse and overseeing the Roads Maintenance Yards inventory, including ordering, receiving and verification of shipments of both inventory and non-inventory supplies, equipment and parts, consisting of distinctly different product lines, both automotive and Heavy Duty, on an emergency, rush, or as required basis.
• Performs spot checks pricing to ensure appropriate pricing.
• Generates purchase orders utilizing purchase card system in accordance with Regional purchase card standards and procedures; forwards invoices for processing and authorization by Supervisor.
• Operates complete inventory system within M5.
• Restocks drum and bulk oils in bulk storage areas for the repair facilities, as required; receives and authorizes shipments and forwards paperwork to Supervisor for processing.
• Monitors computer screen, loading dock buzzer, telephone, and drop-in activity at multiple counters to ensure timely customer service.
• Performs other duties as assigned, in accordance with Branch and Department objectives.
• Prepares requisitions and places orders for all joint use light/heavy duty vehicles and off road vehicles and equipment parts requirements.

WHAT WE'RE LOOKING FOR
 

• Successful completion of a Community College Diploma in the automotive/parts apprenticeship program or approved equivalent combination of education and experience.
• Minimum one (1) year work related experience in a computerized automotive/heavy truck inventory control environment, shipping and receiving industry.
• Demonstrated knowledge of a fully computerized automotive parts warehouse functions and associated inventory control procedures.
• Working knowledge of the Occupational Health and Safety Act, Highway Traffic Act, Workplace Hazardous Material Information System (WHIMIS) and Transportation of Dangerous Goods Act.
• Valid Ontario Class "G" Driver's Licence clear of serious offences under the Highway Traffic Act.
• Satisfactory Police Criminal Background Check.
• Knowledge of and demonstrated ability in corporate core competencies including customer service, communication, team work, initiative/self-management and accountability, and flexibility/adaptability.
• Computer literacy utilizing MS Office software applications including proficiency in word processing, email, internet, database and spreadsheet applications.
• Ability to maintain legible, accurate records of activities and a safe, organized work environment.
• Ability to understand technical auto parts and other manuals to determine parts needed and identify part numbers.
• Demonstrated ability to reach and lift heavy objects and/or awkward items, use assistive devices such as a barrel cart and forklift, and the ability to withstand long periods of walking, climbing and bending.
• Ability to work in outdoor weather conditions and work in an environment with exposure to noise, vehicle fuels and chemicals.
• Ability to work outside regular business hours occasionally as needed, in accordance with Branch policy and respond to emergency situations.

Council Approval Date

Scheduled Weekly Hours

40

Scheduled Shifts

Operational Hours

Close Date

April 22, 2026

# of Hires Needed

1

Union

CUPE Local 4900

Please apply online by 5:00PM EST of the closing date indicated above.

All employment opportunities are recorded on a 24-Hour Career Line and may be accessed by calling 1-877-464-9675 ext. 75508. We thank all candidates for their interest; however, only those selected for an interview will be contacted. Please be advised, York Region uses email as the primary means of communication with candidates and does not use AI technology in any part of the recruitment process. Please ensure your email address is up to date, checked frequently (including your spam folder), and accepts messages from unknown users.

York Region is an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process. We respect, encourage and celebrate our diversity, aiming to build a qualified workforce that reflects the population we serve. Should you require an accommodation under the Human Rights Code during the recruitment and selection process, including accessible formats and communication supports, please email careers@york.ca or call 1-877-464-9675 extension 75506. Accommodations for applicants with disabilities are available upon request during recruitment processes and throughout employment.

Click here for more details on Benefits and Perks.