Fleet Services Administrator

The Municipal Group of Companies, based in Bedford Nova Scotia, is a large, diversified organization engaged in all major aspects of the heavy civil construction, mining, and environmental services within the Atlantic Provinces. We are currently seeking the expertise of a Fleet Services Administrator to join our team from our office based in Bedford, NS.

Job Summary:

The Fleet Services Administrator is responsible for ensuring the proper registration, titling, and compliance of all vehicles, trailers, tractors, and off-road equipment owned by The Municipal Group of Companies (MGOC). This role involves accurate record-keeping, coordination with multiple company offices, adherence to motor vehicles rules and regulations, and overseeing various administrative tasks related to fleet management.

Primary Duties and Responsibilities: 
 

• Ensure all MGOC vehicles, trailers, tractors, and off-road equipment are properly registered, plated, titled, and records are maintained accurately.
• Track all registry costs and reconcile monthly statements for accounting purposes.
• Distribute all registry documentation, including license plates and annual renewals, to drivers and groups.
• Maintain an understanding of motor vehicles rules and regulations and complete necessary forms for new plates, registrations, weight changes, etc.
• Apply for refunds and surrender unused or disposed of license plates and registrations.
• Acquire and distribute appropriate insurance cards annually to end users.
• Set up and maintain accurate files documenting ownership, location, and company assignment of vehicles and equipment.
• Update and oversee the company shared portal with renewals, newly plated equipment, and asset documentation.
• Renew and apply for MGOC IFTA fleets and distribute yearly IFTA licenses and decals.
• Renew carrier profiles yearly to ensure compliance.
• Ensure road assets are compliant with proper weights, plates, etc.
• Track and update any driver changes in the company equipment portal.
• Facilitate company/division transfer changes for vehicles.
• Coordinate lease line transfers between provinces/companies.
• Request mature or early buyouts on leases and ensure proper documentation and transfers.
• Work with insurance to apply for Experience Letters for employees.
• Issue and track transponders for tolls on Cobequid Pass and Strait Pass.
• Provide ownership documents for insurance claims and permits.
• Coordinate the installation of GPS in company vehicles as necessary.
• Request cheques for MVI renewals, IRP adds/renewals, etc.
• Must have a valid driver's license and personal vehicle for Access N.S. visits.
• Perform other tasks as required.

 
Required Knowledge, Skills, Abilities, Education, and Experience:
 

• Strong organizational and administrative skills.
• Excellent attention to detail and ability to maintain accurate records.
• Familiarity with motor vehicles rules and regulations preferred.
• Proficient in MS Office (Excel, Word, Outlook).
• Ability to work independently and collaboratively in a fast-paced environment.
• Must have a valid driver's license and personal vehicle for motor vehicles visits.

 
Application Process: 

Completed applications should be submitted to:

Human Resources 

Attn: Emily Siepierski 

Via Email: esiepierski@municipalgroup.ca 

Please reference "Fleet Services Administrator" in the subject line.

We are an equal opportunity employer that encourages all interested candidates to submit a detailed resume, quoting the position title.

We would like to thank all those who apply; however only those selected for an interview will be notified.