Fleet Management and Administrative Support - Canada Summer Jobs

Location

Orillia, Ontario

Employment Type

Temporary, Full-Time (Canada Summer Jobs Summer Student)

About Helping Hands, Orillia

Helping Hands, Orillia is a registered charitable organization dedicated to supporting seniors and adults with physical disabilities to live safely and independently in our community. We provide a range of home care, transportation, and support services and are committed to delivering compassionate, person-centred care.

Position Summary

The Fleet Management and Administrative Support Summer Student will support the day-to-day coordination and upkeep of Helping Hands' transportation fleet while also providing general administrative and office support as needed. This role offers a valuable opportunity for a student to gain hands-on experience in fleet operations, office administration, record-keeping, and nonprofit operations and is being offered under the Canada Sumer Jobs Program.

Reporting Relationship

Reports to: Manager, Client Services

The student will receive regular supervision, feedback, and mentoring to support learning and skill development throughout the placement.

Key Responsibilities

Fleet Management Support:
• Maintain fleet records, vehicle logs, and inspection checklists
• Assist with coordinating vehicle maintenance and cleaning
• Track mileage, fuel usage, and supplies
• Support communication with drivers regarding vehicle issues

Administrative and Office Support:
• Provide general administrative assistance
• Data entry, filing, scanning, and record maintenance
• Reception and phone support as needed
• Assist with reports, spreadsheets, and scheduling

Health, Safety, and Compliance:
• Follow health and safety policies
• Maintain confidentiality of sensitive information

Other Duties:
• Support special projects and events
• Perform other duties as assigned

Qualifications

Required:
• Eligible for Canada Summer Jobs (15-30 years)
• Strong organizational and communication skills
• Basic computer proficiency
• Ability to work independently and in a team

Preferred:
• Interest in administration or operations
• Valid G-class driver's licence (asset)

Working Conditions

Office-based with some operational support. Light physical activity may be required. Training and supervision provided.

Funding Disclaimer

This position is funded through the Government of Canada - Canada Summer Jobs program. Continuation is dependent on program funding and compliance with CSJ requirements.

Equity, Diversity, and Inclusion

Helping Hands, Orillia is an equal opportunity employer and encourages applications from youth who face barriers to employment, in alignment with Canada Summer Jobs priorities.

AI Disclaimer

We may use AI-enabled tools to assist with screening applications. These tools support-but do not replace-human decision-making. All hiring decisions are made by people. Accommodations are available upon request.