Fleet Coordinator

Job Summary:

The Fleet Coordinator is responsible for planning and assigning trucks with deliveries to customers and their respective locations in the most efficient manner. In addition to the supervising and scheduling of drivers and equipment, a crucial role as part of this process is inventory management and volume forecasting for AFD customers and cardlock locations. The Fleet Coordinator will provide the best support to our drivers to ensure customer service excellence. With this role comes on-call hours and a shift schedule.

Schedule: Monday to Friday, 7 am - 4 pm; this is a full-time office role based in the Victoria office. 

Why AFD:
 

• Safety boot Reimbursement program.
• The company provided PPE.
• Paid orientation & training.
• Personal/Sick Paid Days and lunch & learn every month.

What you will do day-to-day:

Dispatch
 

• Scheduling fuel deliveries/purchases (bulk, home heat, cardlock, wholesale).
• Building trips, ensuring any credit releases are completed before delivery.
• Trip closure: the next day from delivery.
• Ensuring quality and completion of all paperwork from drivers.
• Driver scheduling: ensure adequate coverage.
• Building and maintaining a master load pattern list for all branch units.
• Ensuring drivers are following AFD procedures for safe and efficient operation.
• Ensuring completion of fuel reconciliation spreadsheet, submitting as per schedule to Logistics Manager / Area Manager.
• Managing fuel dyed inventory.

Trucking Compliance
 

• Work with the Logistics Manager to ensure all vehicle registration, insurance, permits, and inspections are valid.
• Management of USDOT regulations (FAST Cards, Plates, Transponders).
• Keeping all branch unit files up to date.

Maintenance Coordination
 

• Managing unit downtime to allow for in-house/outside vendor repairs.
• Collection of DVIR from drivers and relaying to maintenance.
• Scheduling repairs with the Shop and external vendors.
• Reporting tank dips daily for all fuel inventory locations as necessary.
• Reporting all closing dips at month's end.
• Completion of the month-end fuel inventory report.
• Management of fuel inventory minimums and maximums.
• Any inventory variances must be reported daily to the Area Manager.

Office and Yard Duties
 

• Assist in answering phone calls and customer service duties.
• Assist in fuel forecasting with the direction of the Area Manager.
• Inventory of the Branch tank farm.
• Operation of equipment as required.

What you need to succeed:

Education
 

• High School Diploma required.

Experience
 

• 3+ years' experience in a dispatch-related position.

Other Skills (Knowledge)
 

• Experience working in the fuel, transportation, or oil and gas industry is considered an asset.
• Advanced knowledge of MS Word, Excel, PowerPoint, and e-mail required.
• Professional written and verbal communication skills.

As part of the interview process, all candidates will undergo pre-employment checks. If an offer is extended, it will be contingent upon the successful completion of pre-employment requirements, including a criminal record check and verification of employment references.

At AFD, our corporate culture reflects our ongoing commitment to both our customers and our people. We believe that people are our greatest asset, and as such, we promote a safe and friendly workplace, encouraging open communication, teamwork, and personal growth. Our team is essential for our success now and in the future.

We thank all candidates for their interest; however, we will communicate only with selected candidates.