Inventory and Fleet Manager Assistant

Description
Job Title: Inventory and Fleet Manager Assistant

Location: Remote

Job Type: Full-Time Department:

Salary: $45,000 CAD/Annually

Work Schedule: 9am-5pm EST (Monday to Friday)

Operations Reports To: Inventory and Fleet Manager

Position Overview

We are seeking a detail-oriented and highly organized Inventory and Fleet Manager Assistant to support the day-to-day operations of our inventory and fleet management systems. This individual will play a key role in ensuring accurate data management, maintaining fleet compliance, reconciling vendor transactions, and supporting branch-level accountability. If you are process-driven, thrive on accuracy, and enjoy working with cross-functional teams, we'd love to hear from you.

Key Responsibilities 

Inventory Data Management 
 

• Input new products and update pricing in the inventory system to ensure optimal vendor selection and cost-effectiveness.
• Reconcile supplier invoices with purchase orders and the master price list to verify the accuracy of deliveries and pricing.
• Maintain and enforce inventory-related bonus criteria for branch managers, tracking compliance with weekly and quarterly inventory counts, order processing timelines, and vehicle inventory return procedures.
• Collaborate with branch managers to keep warehouse data in the Insight warehouse spreadsheet up to date and communicate changes to suppliers to ensure correct delivery details.

Fleet Vehicles Management 
 

• Act as liaison between branch managers and the insurance broker for adding/removing drivers from the policy.
• Monitor Azuga for maintenance reminders and notify branch managers of upcoming service needs.
• Follow up on maintenance completion and update vehicle records in Azuga accordingly. File insurance claims with necessary documentation, including Azuga safety camera footage and accident report forms.
• Reconcile toll and traffic violation invoices, ensuring proper payroll deductions are coordinated with branch managers.
• Manage provincial vehicle registration renewals in a timely manner.

Enterprise Rentals Management 
 

• Reconcile Enterprise rental invoices and damage claims for accuracy, following up on any discrepancies.
• Obtain and investigate citation charges using Azuga data, and coordinate with branch managers for appropriate employee payroll deductions.
• Handle accident reporting for not-at-fault incidents and coordinate with Enterprise and internal stakeholders to mitigate costs.

Gas Cards & Azuga System Oversight 
 

• Validate fuel card expenses against Azuga trip reports for proper usage and accuracy.
• Ensure rebate amounts on gas card reports are accurate.
• Manage Azuga alert settings for GPS issues, after-hours use, and driver performance notifications.
• Oversee seasonal suspension/reactivation of Azuga devices and confirm all fleet vehicles have functioning GPS and camera units installed.
• Deactivate unused Canadian fuel cards to prevent unnecessary charges.
• Paying the Balance on Gas card accounts.
• Coordinate warranty replacements of Azuga devices and cameras with vendors and internal teams.

Branch Manager Performance Tracking 
 

• Maintain and track branch managers' compliance with vehicle and inventory management responsibilities according to bonus rubrics.
• Ensure enforcement of key policies such as:

• Personal use of vehicles

• Correct GPS and fuel card assignments

• Completion of vehicle intake/return forms

• Timely reporting and vehicle tracking

Qualifications
 

• Previous experience in administrative support, inventory, logistics, or fleet management preferred.
• Strong attention to detail and a high degree of accuracy.
• Excellent organizational, communication, and problem-solving skills.
• Proficient in Microsoft Excel and familiar with platforms such as Azuga or other fleet management software.
• Ability to manage multiple priorities and work effectively with cross-functional teams.

Company Information
Insight Pest Solutions is the fastest growing residential home service company in Canada. With this progress comes a demand for driven and self-motivated individuals to grow alongside our company as we expand across Canada and into new opportunities. As a company, we're constantly improving and expanding our services through ongoing research and development for more environmentally sensitive products, safer methodology, applications, and creative ways of doing business.

Insight offers homeowners a pest prevention and home maintenance package that will remove and prevent mosquitoes, ants, wasps, ticks, spiders, and mice from entering homes through a seasonal maintenance program. To meet the needs of our clients, we are constantly seeking and challenging new ways that redefine service delivery and expectations.Insight Pest Solutions is an equal opportunity employer committed to diversity and inclusion.

Insight Pest Solutions is an equal opportunity employer committed to diversity and inclusion. If you are selected to participate in the recruitment process, please inform Human Resources of any accommodations you may require. Our team will directly work with you in an effort to ensure that you are able to fully participate in the process.