Fleet Coordinator

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Thinking about a change? Join EllisDon!

We recognize that the construction industry is changing at a rapid pace, and we continually strive to be at the forefront. Our core values empower people to deliver great careers to one another and develop creative solutions for complex problems on some of the most exciting projects. It doesn't matter what your expertise and craft is - there are no boundaries. We are a group of professionals with a variety of expertise within pre-construction, construction, and post-construction. To learn more, check out our Cradle to Grave services and hear from our team directly about what a career at EllisDon could look like for you. As you can see, we are a diverse bunch. 

Above all, we are a group of individuals with unique experiences and at EllisDon, we choose to celebrate the strength in our differences, every day. EllisDon's commitment to Inclusive Diversity is to work together to create an environment where every employee feels safe to be their true and authentic self. Ultimately, EllisDon's purpose is to provide people with similar values the opportunity to achieve their full potential; to deliver that opportunity for great careers to one another; and to contribute meaningfully to the community we share with others. 

In case you're curious, here's what the industry thinks of us and some of the impacts we've made to the communities we work in, and our latest Impact report. 

You as a Fleet Coordinator will: 

 

• Fleet Asset Administration
  
  
  • Maintain accurate asset records across systems (GeoTab, Power Apps, Texada/FOSS, etc.).
  • Track vehicle onboarding/offboarding, inspections, upfitting, and equipment assignments.
  • Coordinate deliveries, documentation, registrations, insurance, and decals.
  • Manage plates, CVIPs, renewals, recalls, service schedules, and warranties.
• Telematics Monitoring & Reporting
  
  
  • Monitor GeoTab dashboards for idling, harsh driving, seatbelt use, fault codes, and GPS/device issues.
  • Prepare weekly/monthly reports for managers and safety teams.
  • Follow up on corrective actions and provide insights for cost reduction and risk mitigation.
• Driver & Stakeholder Support
  
  • First point of contact for driver questions, telematics troubleshooting, and vehicle assignments.
  • Maintain driver records (licenses, abstracts, certifications).
  • Support employee onboarding/offboarding from a fleet perspective.

• Incident Coordination
  
  • Document and triage accidents/incidents.
  • Coordinate insurance reporting, repairs, rentals, and track trends/costs.
• Maintenance & Vendor Coordination
  
  • Liaise with dealerships and service vendors for repairs and PM schedules.
  • Track R&M spend, warranty work, and downtime.

• Operational Support
  
  • Assist with Power Apps/Power BI dashboards and compliance reporting.
  • Maintain asset/vendor lists and SOP documentation.
  • Support audits across divisions.

Is this the right role for you? 

 

• Minimum 1 year experience in the commercial transportation space, preferably within the environment of both commercial and light duty vehicles
• High school diploma, and additional related post-secondary education is a plus.
• Strong organizational skills with the ability to multi-task and manage or establish competing priorities.
• Comfort with data, dashboards, and continuous monitoring.
• Excellent communication skills; able to engage respectfully but firmly with field staff.
• High attention to detail and accuracy.
• Highly motivated and able to work independently.
• Ability to follow structured processes and ensure compliance.
• Prior experience with fleet, logistics, construction equipment, dispatching, or operations (preferred).
• Knowledge of local, provincial, federal vehicle safety regulations.
• Experience with telematics (GeoTab strongly preferred) or willingness to learn quickly.

Go ahead and be yourself. We'll pay you for it!

We are an equal opportunity employer. We welcome people of any age, culture, subculture, gender identity or expression, sexual orientation, nationality, ethnicity, race, size, mental or physical status, veteran status, religion, language, political opinion, working-style preference, family status, education, and socio-economic status. The EllisDon core values of Integrity and Mutual Respect welcomes everyone, at work and in the community, and our value of Mutual Accountability, means that we all have a role to play. As an EllisDon employee, this will ultimately be your commitment to Inclusive Diversity.

Accommodation for Applicants with disabilities will be made during the recruitment process when requested.

We are committed to providing a positive candidate experience and ensuring timely updates are provided to all candidates. If you haven't already, be sure to create a profile on our Careers page here to remain up to date on the status of your application and learn about new career opportunities as they arise.