HSE & Fleet Administrator

ABOUT US:

Founded in 1976, Startec's unwavering commitment to solving client problems has driven our growth to become a leader in the engineering, design, manufacture and service of compression and processing and refrigeration systems across North America. Like an Everyday Maverick, our companies are driven to find a better way.
BEHAVORIAL ASSESSMENT:

All applicants must complete the Traits and Behaviors Assessment below when submitting their application. Please proceed using the link: https://app.traits.com/survey/a56e7669-2ba6-4573-83cd-800831da5362
POSITION OVERVIEW:

Startec Corporate Services is currently searching for a Health, Safety & Environmental (HSE) and Fleet Administrator to work at our Shepard office location (9423 Shepard Road SE. Calgary, Alberta T2C 4R6). The HSE and Fleet Administrator will be responsible for supporting Startec's health, safety, environmental, and fleet management programs. This role ensures compliance with applicable regulations, maintains accurate records and documentation, and contributes to the continuous improvement of Startec's safety culture and fleet operations.
KEY PERFORMANCE INDICATORS (KPI):

HEALTH, SAFETY & ENVIORNMENT (HSE) ADMINISTRATION (Weighting 60%)
 

• Support the implementation and maintenance of Startec's HSE programs in compliance with provincial and federal regulations (OH&S, Alberta Labour, Transport Canada).
• Maintain HSE documentation, including training records, incident logs, and inspection reports.
• Prepare HSE-related reports, KPI summaries, and monthly dashboards.
• Maintain and update pre-qualification systems such as ISNetworld and Avetta.
• Respond to customer bid requests and questionnaires related to safety performance and compliance.
• Coordinate and track employee certifications (e.g., WHMIS, H2S Alive, First Aid, TDG) and provide monthly training updates.
• Support internal and external audits, inspections, and WCB claim administration.
• Review pre-job hazard assessments for accuracy, trends, and opportunities for improvement.

FLEET ADMINSITRATION (Weighting 30%)
 

• Maintain and manage all fleet records, including vehicle registrations, insurance, inspections, and service history.
• Ensure compliance with all regulatory requirements for commercial and service vehicles (e.g., CVIP, driver abstracts).
• Support the acquisition, leasing, and disposal of company vehicles.
• Assist with onboarding new drivers, including training on fleet management systems and safety protocols.
• Track and report on key fleet metrics such as utilization, maintenance costs, and fuel efficiency.
• Support the use and reporting of telematics/GPS systems to improve fleet performance and safety.

CONTINUOUS IMPROVEMENT & SUPPORT (Weighting 10%)
 

• Identify and implement process improvements in HSE and fleet tracking to enhance operational efficiency.
• Provide administrative support to HSE and Operations teams as required.
• Contribute to internal communications regarding safety updates, bulletins, and best practices.

QUALIFICATIONS:

 

• 1-3 years of experience in HSE or fleet administration, preferably in a manufacturing or industrial environment.
• Post-secondary education in Occupational Health & Safety, Business Administration, or a related field preferred.
• Knowledge of Alberta OH&S legislation, WCB processes, and Transport Canada regulations.
• Strong organizational skills with exceptional attention to detail.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook); experience with safety or fleet management systems is an asset.
• Analytical, process-oriented, and customer-focused mindset.
• Excellent communication and interpersonal skills.
• Ability to work independently and manage multiple priorities in a dynamic environment.
• Valid Class 5 Driver's License required.

We offer competitive wages, training, flexible, dynamic, and exciting work environment.

We thank you for your application and interest in our organization. Only those candidates selected for an interview will be contacted.