Purchasing Administrator

Company Name:

PBS Systems

Job Location:

Calgary, Alberta

Job Type:

Full-time, Permanent

No. of Openings:

01

Internal Job Title:

Purchasing Administrator

Reports To: 

Purchasing Lead 

Job Requirement(s):

Purchasing Administrator

"PBS is the fastest growing "All Inclusive Business Platform" vendor in North America and we've only just begun! " 

The Opportunity:

We are changing the way people buy and service cars one dealership at a time. In business for 37 years, PBS is the third largest DMS (Dealership Management System) provider to the North American retail automotive industry. Each month we welcome hundreds of new users to our software platform, and we need your help. 

We are unique in the industry because we view our customers as business partners, technology innovators, and friends. Our software can run all aspects of an automotive dealership with sales, service, inventory management, and accounting modules. 

The Role:

The Purchasing Administrator plays a key role within the administration team, supporting daily operations and contributing to various projects. This position is responsible for coordinating purchasing activities, processing sales and installation orders, and managing shipping and receiving tasks. The ideal candidate is detail-oriented, organized, and thrives in a fast-paced environment.

This position is based at our Calgary headquarters and may occasionally require time at our secondary Calgary location (Tech Centre). Please note that this is an on-site role and not eligible for remote work.

Duties and Responsibilities
 

• Processing Orders
• PO Creation
• Maintaining relationships with Vendors/Manufacturers
• Keeping up stock inventory for all 4 offices
• Coordinating with other departments to have all hardware ordered and delivered to site before tech installation
• Purchasing Licenses for customers as well as all internal licenses needed
• Data Entry - order configurations, extended warranties, new client set up and lock code updates
• Acquiring quotes on a regular basis
• Shipping/Receiving

Qualifications
 

• High School Diploma
• 1-2 years of previous purchasing and office experience preferred
• Ability to multi-task and work independently in a fast-paced team environment
• Fast learner with an aptitude for technical specifications
• Strong attention to detail
• Solid computer knowledge Microsoft Office Suite
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Experience with various software

What we offer:
 

• Internal promotion and growth opportunities
• An education department dedicated to helping you with professional and personal development
• Free parking
• Staff events
• Great referral bonus
• Staff discounts with GM, Dell, Goodlife and more

Should you be selected for an interview, you will be contacted via email. Please monitor your junk/spam folder.

PBS is an equal opportunity employer. Accommodations will be provided during the hiring process as required.