Fleet Coordinator

Job Summary

We're looking for a highly organized, proactive, and detail-oriented Fleet Coordinator to oversee daily fleet operations and ensure vehicle safety, compliance, and efficiency. You'll manage multiple vehicles across locations, coordinate with mechanic shops, support drivers, and stay on top of records, inspections, systems, and insurance-related follow-ups.

What a Typical Day Looks Like

You'll coordinate maintenance and repairs, track vehicle status, support drivers with issues on the road, ensure compliance documentation is current, and keep fleet systems updated. Some days are steady and process-driven; others involve responding quickly to breakdowns, incidents, or urgent scheduling changes.

Key Responsibilities

Fleet & Vehicle Management

 

• Coordinate and schedule preventive maintenance, repairs, and inspections with assigned mechanic shops by city
• Manage vehicle check-in/check-out processes with accurate tracking and documentation
• Monitor vehicle utilization and minimize downtime
• Arrange, inspect, and monitor tire conditions, including seasonal tire changes
• Maintain detailed maintenance records, inspection reports, invoices, and service documentation
• Asset: Familiarity with semi-trucks and heavy-duty vehicle maintenance

Safety & Compliance

 

• Conduct and/or review pre-trip and post-trip inspections as needed to ensure safety and readiness
• Ensure vehicles comply with company policies, safety standards, and applicable DOT, OSHA, and environmental regulations
• Maintain current vehicle licenses, registrations, permits, and insurance documentation
• Oversee in-vehicle camera systems (installation, configuration, functionality) to support safety and compliance
• Proactively identify and address safety risks, vehicle issues, compliance gaps, and risk-related concerns

Driver Support & Coordination

 

• Build strong working relationships with drivers and maintain open communication on vehicle/safety concerns
• Assist with recruiting, onboarding, training, and evaluating drivers
• Monitor driver performance, safety records, and incident reports
• Respond efficiently to breakdowns, emergencies, and accidents--coordinating support and minimizing operational impact

Technology & Systems

 

• Use fleet management software, GPS tracking, and telematics systems
• Monitor and track GPS systems
• Ensure accurate data entry and reporting for fleet and safety operations

Insurance & Risk Management

 

• Work with insurance providers to manage claims, incidents, and required documentation
• Support investigations and follow-up actions related to accidents or incidents

Qualifications

 

• High school diploma or equivalent
• 1-3 years of experience in fleet management or a similar role
• Familiarity with fleet management software, GPS, and telematics systems
• Strong organizational skills and ability to manage multiple vehicles across locations
• Calm under pressure with strong problem-solving instincts
• Clear communicator with drivers, mechanics, and insurance providers
• Valid driver's license with a clean driving record

Compensation & Benefits

 

• Competitive salary ($45,000-$60,000), based on experience
• Performance-based bonuses
• Health, dental, and vision insurance
• Retirement savings plan with company match
• Paid time off and holidays
• Professional development opportunities

If you're ready to bring structure, urgency, and accountability to a fleet operation--and you take pride in keeping vehicles safe and drivers supported--we'd like to hear from you.