Fleet Assistant

Fleet Assistant

Division: Gitxsan Group - GSS / GES / GDC
Reports To: Manager, Fleet & Asset Operations
Location: Hazelton Yard / Office

Position Summary

The Fleet Assistant provides operational and administrative support to the Manager, Fleet & Asset Operations to ensure fleet readiness, documentation accuracy, asset organization, and deployment efficiency.

This role supports daily operations of a multi-division fleet of 40+ vehicles and equipment assets. The Fleet Assistant assists with inspection tracking, maintenance coordination, yard readiness, inventory control, equipment distribution, and after-hours operational support.

The position plays a key role in maintaining fleet compliance, operational continuity, and safe deployment readiness.

Final compliance authority, capital approvals, and enforcement actions remain the responsibility of the Manager, Fleet & Asset Operations.

About Us

At Gitxsan Development Corporation (GDC), we are part of a shared vision for the Gitxsan Nation's economic independence and long-term prosperity. Rooted in Gitxsan Ayookw (law) and guided by traditional governance, we blend cultural values with modern business to create meaningful opportunities for our communities.

Through our growing network of subsidiaries, including Gitxsan Environmental Services (GES) and Gitxsan Safety Services (GSS), we deliver community-driven work that supports local economic growth, quality jobs.

We are a fast-growing organization and we welcome applicants from all backgrounds who share our values of respect, hard work, and community.

Impact starts with us.

Core Responsibilities

Inspection & Documentation Support

 

• Complete daily Pre-Trip inspections and Truck Sign-Out/Sign-In submissions within SiteDocs.
• Support tracking of completed and outstanding inspection documentation.
• Follow up with staff regarding missing documentation as directed.
• Support staff to complete truck sign-out/sign-in documentation is complete and prepared for Manager review and sign-off.
• Assist in documenting flagged deficiencies and maintenance requests.

Final compliance sign-off remains the responsibility of the Manager.

Deployment Readiness & Yard Oversight

 

• Be present prior to vehicle deployment when scheduled to support inspection compliance.
• Assist in ensuring Pre-Trip inspections are completed before vehicles depart.
• Confirm returned vehicles are free of personal items and debris.
• Clean returned vehicles (interior and exterior) to ensure redeployment readiness.
• Report any personal items and/or garbage found in vehicles. Specifically, any evidence of policy violations (alcohol containers, vape, cigarettes, etc)
• Confirm vehicles are equipped with required safety and operational equipment.
• Assist with issuing deployment equipment (Zoleo devices, avalanche beacons, radios, etc.).

Mechanical & Operational Support

 

• Guide new staff to learn how our vehicles are stocked. Where all equipment is kept and organized.
• Assist staff with procedural guidance such as tire changes and chaining up (within company procedures).
• Perform basic vehicle condition checks, including:
• Report service needs or mechanical concerns to the Manager.
• Provide basic roadside assistance (battery boosting, flat tire changes) when safe to do so.
• Participate in bi-annual seasonal tire changeovers.
• Shuttle vehicles between yard, dealerships, and repair facilities.

Maintenance Coordination Support

 

• Assist in scheduling preventative maintenance appointments.
• Support vendor communication for service bookings.
• Track maintenance status and update asset records.
• Ensure maintenance documentation is accurate and current.

Inventory & Equipment Control

 

• Maintain fleet-related inventory and conduct routine inspections.
• Assist with ordering operational supplies and equipment as directed.
• Monitor expiry dates of first aid kits, extinguishers, and required safety equipment.
• Ensure operations garage and storage areas remain clean, organized, and functional.
• Report low inventory levels promptly.

Yard & Snow Removal Responsibilities

 

• Maintain general yard organization and cleanliness.
• Perform snow removal in yard and around building access points during winter conditions.
• Apply de-icing materials to reduce slip and fall hazards.
• Ensure safe pedestrian and vehicle access during inclement weather.

Transportation & Operational Support

 

• Pick up or drop off staff between yard and operational locations when required.
• Support set-up and tear-down for operational meetings or equipment staging.

Safety & Compliance Responsibilities

 

• Follow all safe work procedures.
• Use required PPE during yard and vehicle tasks.
• Report hazards or unsafe conditions immediately.
• Participate in safety meetings and training sessions.
• Support compliance efforts aligned with WorkSafeBC and COR standards.

Qualifications

Experience

 

• 2-3 years in fleet support, logistics, yard operations, or related environment preferred.
• Experience in industrial or construction environments considered an asset.

Skills

 

• Strong organizational and documentation skills.
• Attention to detail.
• Basic mechanical awareness.
• Proficiency with digital systems (SiteDocs, Samsara, Excel/AirTable preferred).
• Ability to work in a fast-paced environment.
• Valid Class 5 driver's licence.

Authority Limitations

The Fleet Assistant:

 

• Does not remove vehicles from service independently.
• Does not approve maintenance expenditures.
• Does not authorize capital purchases.
• Escalates safety, compliance, and operational concerns to the Manager.

Performance Expectations

 

• 100% inspection documentation properly tracked and escalated.
• Vehicles cleaned and deployment-ready.
• Yard maintained in a safe and organized condition.
• Inventory levels monitored and reported.
• Equipment distributed accurately and efficiently.
• Strong communication and responsiveness to operational needs.

Work at Gitxsan Development Corporation

At GDC, you'll join a supportive, inclusive, and purpose-driven team where your growth matters. We invest in our people through strong benefits, professional development, flexible work options, and opportunities for all experience levels.
Whether you're starting your career or bringing years of experience, GDC is a place to learn, grow, and contribute to meaningful work. 

Diversity, Inclusion & Respect

Gitxsan Development Corporation is committed to a respectful and inclusive workplace where everyone feels valued and supported. We believe diverse experiences and perspectives strengthen our organization and the communities we serve. We are committed to fair and equitable employment practices and a safe, supportive environment for all employees. We encourage applications from Gitxsan Community members and welcome applicants from all backgrounds who share our values of respect, hard work, and community.