Fleet & Equipment Coordinator

Are you a technical expert with a passion for operational excellence? The City of Edmonton is looking for a dedicated Fleet & Equipment Coordinator to join our Parks and Roads Services team. In this role, you will be the backbone of our operations, ensuring that our teams have the specialized tools and vehicles they need to keep our city beautiful and functional. If you thrive in a fast-paced environment and enjoy bridging the gap between technical specifications and real-world application, we want to hear from you!

As the Fleet & Equipment Coordinator, you will play a vital role in managing the life cycle of a diverse range of assets, from small trimmers and chainsaws to large specialized trailers and scrapers. Reporting to the General Supervisor, you will be the primary link between operational teams and Fleet & Facility Services to ensure equipment availability and reliability. You will provide technical expertise in determining equipment specifications while maintaining detailed inventory and disposal records. Your work will directly impact the efficiency of branch operations through strategic planning and coordination of maintenance and inspections. Additionally, you will oversee the day-to-day activities of the equipment repair team to ensure all assets are in peak working order. This is a dynamic position that balances technical asset management with strong relationship-building across various city departments.

What will you do?

 

• Coordinate and manage complex technical and specialized fleet and equipment assets across the branch
• Collaborate with operational teams and partners to develop procurement plans and equipment specifications
• Ensure annual maintenance and inspection schedules are strictly followed to maintain equipment safety and reliability
• Conduct audits of equipment locations and maintain a comprehensive inventory control process
• Analyze fleet data, including utilization and maintenance costs, to support capital planning and budgeting
• Oversee the day-to-day operations of the equipment repair staff, including the organization and movement of equipment across city yards
• Research emerging trends, technologies, and best practices in fleet management to drive process improvements
• Address concerns from community partners and collaborators regarding equipment and fleet operations

Qualifications:

 

• Completion of a university bachelor's degree in a related field. Other educational equivalencies may be considered
• Three (3) years of progressively responsible experience in parks, roads or construction operations and maintenance

Assets:

 

• Project Management Professional (PMP) certification
• Asset Management system experience
• Project management experience
• Proficiency in SAP

Skills required for success:

 

• Coordinate the planning, procurement, and lifecycle management of branch-wide fleet and equipment, ranging from small tools to complex technical assets
• Lead the seasonal change-over of equipment to ensure the branch is prepared for the pivotal transitions between summer and winter operations
• Act as the primary subject matter expert to ensure vendors adhere to technical specifications and contract timelines
• Collaborate with internal partners to ensure all vehicles and equipment follow strict annual maintenance and inspection schedules to maintain operational readiness
• Serve as a subject matter expert to determine equipment specifications, draft contracts, and ensure vendors adhere to technical requirements
• Maintain detailed inventory records, conduct audits, and analyze utilization data to support capital planning and process improvements
• Independently manage the removal of unsafe or damaged equipment from service to ensure the safety of our field teams and the public
• Demonstrated ability to establish and maintain effective relationships with all internal and external partners
• Strong organizational and time management skills, with the ability to prioritize work under tight deadlines
• Excellent verbal and written communication, presentation, and facilitation skills
• Ability to work independently and make sound decisions using business acumen
• Advanced computer skills, including proficiency with Google Suite
• Alignment to our Cultural Commitments and Leadership Competencies ( https://bit.ly/4brRrXm )
• Embracing a culture of equity, diversity, reconciliation and inclusion

Conditions of Employment:

 

• Valid Alberta Class 5 driver's licence (or provincial equivalent). Obtaining and maintaining a City Driver's permit is a requirement of this position
• Successful candidates will be fit for a respirator, and compliance with the City of Edmonton's Code of Practice for Respiratory Protective Equipment is a requirement
• Compliance with the City of Edmonton's safety standards for Personal Protective Equipment (PPE)
• Possession of Standard First Aid Certificate
• Applicants may be tested

Work Environment:

 

• The role involves working outdoors in various weather conditions and terrains
• Exposure to environmental conditions, including extreme temperatures, inclement weather, dust, noise, vibrations, and mechanical/electrical hazards may occur
• This role requires completion of repetitive and strenuous tasks such as standing, walking, kneeling, bending, and lifting items up to 50 pounds
• Ability to adjust working hours to support peak periods during major weather events

The City of Edmonton values applicants with a diverse range of skills, experiences and competencies, and encourages you to apply. We strive to provide reasonable access and accommodations throughout the recruitment process. To request an accommodation, please contact employment@edmonton.ca . Learn more about our benefits https://bit.ly/COEbenefits

Up to 1 permanent full-time position

Hours of Work: 40 hours per week

Salary Range: $48.139 - $49.347 (Hourly); $100,514.23 - $103,036.54 (Annually)

Recruitment Consultant: PO/SO

Edmonton rests in the heart of Treaty Six territory in Alberta and the homelands of the Metis Nation.