Human Resources Administrator

About the Job

About MOBIS Parts Canada (MPCA):

MOBIS Parts Canada ("MPCA") is a technological leader in the automotive industry, specializing in the distribution of parts for Hyundai Motor Company and Kia Motors. With a strong commitment to collaboration, ingenuity, and a promise to bring safety and happiness to our customers, MPCA is dedicated to constant evolution and the development of cutting-edge technologies.

Headquartered in Seoul, Korea, MOBIS operates in approximately 40 countries worldwide, and has significantly expanded its presence in Canada.

At MOBIS we encourage individuals to take on new challenges and drive innovation, helping us maintain a global competitive edge through product quality and customer value.

Background of MPCA:

 

• 2016: MPCA transitioned to a newly built 550,000 sq. ft. facility in Markham, ON, marking a significant milestone in the company's growth and expansion.
• 2023: MPCA further expanded by opening the ADC (Alberta Distribution Center) facility in Calgary, continuing to strengthen its presence across Canada.

What MPCA Has to Offer:

Flexible & Collaborative Work Environment:

 

• A dynamic and fast-paced workplace that encourages teamwork, innovation, and a flexible work culture.

Professional Development Opportunities:

 

• Numerous opportunities for employees to grow and enhance their skills, both personally and professionally.

Exciting Company Events:

 

• Engage in company events that foster company culture and provide a great opportunity for team bonding.

Employee & Family Car Discounts:

 

• Special rates on Mobis vehicles for employees and their families, offer great value.

Competitive Benefits & Compensation Package:

 

• A comprehensive package that includes employer-paid benefits, competitive salaries, and a company-matched RRSP plan to secure your financial future.

And Much More:

 

• Additional perks and opportunities that make working at MPCA a rewarding experience.

Position Overview:

The HR Administrator provides comprehensive administrative and operational support across HR services, office logistics, travel coordination, onboarding, records management, and employee support activities. This role ensures smooth day-to-day HR operations, delivers high-quality service to employees, and supports the HR team in executing key programs and processes. The role reports into the Supervisor HRS.

Key Responsibilities:

HR Service Desk & Administration:

 

• Prepare employment letters, verification documents, and confirmations.
• Coordinate new hire onboarding logistics, including ID badges/photos, onboarding kits, Day 1 schedules, and calendar invites.
• Prepare and distribute new hire announcements.

Travel & Visits:

 

• Execute travel bookings (flights, hotels, ground transportation) following policy compliance and approval verification.
• Maintain traveller itineraries, track vendor credits, and monitor preferred supplier usage.
• Support travel logistics for expatriate families as directed by the Senior HR Coordinator and HR Supervisor.

Office & Cafeteria Logistics:

 

• Manage office supply inventories and replenish kitchen consumables.
• Coordinate requisitions with the Calgary office for remote supply needs.
• Serve as the operational point of contact for cafeteria-related activities (daily issues, orders, schedule changes)

Telecom & Cards:

 

• Process mobile phone requests (new activations, changes, returns).
• Update telecom and asset trackers accordingly.
• Prepare monthly Bell mobility reconciliations.

Event & Meeting Support:

 

• Manage room bookings, catering orders, and signage printing/pick-up.
• Support material preparation, guest reception, and on-site logistics.
• Assist the Senior HR Coordinator & HR Supervisor with planning and executing HR events.

Records, Trackers & HR Audit:

 

• Maintain shared trackers, including supplies, telecom, gas cards, invoices, tickets, and onboarding logistics.
• Support HR audit activities through accurate file management and documentation.

Quarterly Dashboards & Reporting:

 

• Collaborate closely with the HR Supervisor to create reports tailored to team needs.
• Support the preparation of quarterly HR dashboard reporting.

Team Support:

 

• Schedule interviews and coordinate candidate logistics.
• Conduct reference checks for candidates who have received offers.
• Other duties as assigned

Required Competencies:

 

• Administrative Expertise: Strong administrative skills with meticulous attention to detail.
• Automotive Industry Experience: Previous experience in the automotive industry is preferred.
• Software Proficiency: Proficiency in SAP, databases, and Microsoft Office (Excel, Word).
• Lease Agreement Knowledge: In-depth understanding of lease agreements, including related processes and terminology.
• Problem-Solving: Excellent analytical and problem-solving skills with a keen eye for detail.
• Team Collaboration: Ability to work effectively as part of a team while maintaining a customer service-oriented mindset.
• Time Management & Organization: Exceptional organizational skills with the ability to manage multiple priorities and meet deadlines.
• Communication Skills: Strong written and verbal communication abilities, ensuring clear and effective interactions with all stakeholders.

Mobis Parts Canada Corp. has accommodation process in place for employees with disabilities. Accommodations for disabilities in relation to the job selection process are available upon request. If you require a specific accommodation because of a disability or a medical need, or you would like to learn more about our Accessibility policies, please contact hr@mobis.ca

Why MOBIS Parts Canada?

At MOBIS, we are dedicated to fostering a diverse and inclusive workplace. We believe in attracting and retaining top talent from all backgrounds and are committed to providing accommodations for employees with disabilities. If you require accommodations during the application process, please reach out to hr@mobis.ca.

Ready to Join Us?

If you are passionate about logistics, data analysis, and working in a dynamic, fast-paced environment, we encourage you to apply and be part of our exciting growth journey!

Apply Now to take the next step in your career with MOBIS Parts Canada Corp.