Administrative Assistant

Job title: Administrative Assistant
Immediate supervisor: General Manager

Company description:

Founded in 1992, Track Garantie Inc. has developed expertise in automotive protection management and aims to remain a leader in this field.

Our primary goal is to provide peace of mind to all our customers by offering flexible mechanical protection plans for all types of vehicles. The strength of our team and our solid financial structure provide the fundamental security that allows us to maintain a lasting business relationship with our customers.

To achieve our mission and vision, we rely on five core values that guide our actions and behaviors: respect, integrity, kindness, innovation, and excellence.

Candidate sought:

We are looking for an administrative assistant with a strong sense of initiative to work closely with the CEO of Track Garantie Inc.

In this role, he or she will assist and support the Manager and the team by planning schedules, coordinating and following up on various administrative activities. He or she will also occasionally collaborate on various projects within the other business units that make up the group.

Duties and responsibilities

- Manage schedules, emails, correspondence, phone calls, and travel arrangements.
- Write, develop, and format presentation materials.
- Plan, coordinate, and organize the logistics of various meetings and committees.
- Produce various reports, minutes, expense accounts, and other documents, and provide administrative support to various stakeholders.
- Review and ensure the quality of all internal and external documents and communications from the CEO;
- Follow up on deadlines with various stakeholders and provide support to the administrative coordinator and the entire team;
- Actively collaborate with other members of the company's management team;
- Work closely with assistants from other Alesco Group business units to organize activities, events, supply orders, and other administrative tasks.
- As needed and upon request, perform any related tasks required by your supervisor.

Required knowledge and skills:

- Diploma in secretarial studies or college degree in administrative techniques, office automation, or equivalent;
- Three years of relevant secretarial experience with members of management or potential for rapid development;
- Proficiency in MS Office software (Word, Excel, Outlook, PowerPoint) and technological skills;
- Excellent knowledge of French and English, both spoken and written;
- Commitment to excellence in service delivery to clients, service providers, and other team members;
- Ability to multitask and support multiple people;
- Tact and keen political sense, demonstrating great discretion;
- Excellent work organization and priority management skills;
- Demonstrates initiative, rigor, autonomy, and a keen sense of analysis and verification;
- Strong ability to work in a team, with a sense of service and collaboration;
- Recognized for your positive attitude and ideas for improvement.

What we offer:

- A work environment that encourages your autonomy;
- Telework 3 days/week and 2 days in our beautiful offices in Saint-Hubert;
- Recognized work-life balance (Concilivi seal holder);
- Comprehensive insurance (health, dental, vision), 50% paid by the employer;
- Free access to telemedicine and an Employee and Family Assistance Program (EFAP);
- Group RRSP with employer contribution;
- Generous vacation time and 7 sick days;
- Recognition program to highlight seniority;
- Access to continuing education for professional development;
- Wellness committee always active—concrete initiatives all year round!

Want to take on this challenge and contribute to our growth projects? Apply now via Auto-jobs.ca and join a team that values your expertise and ideas!

We thank all applicants for their interest. Only those selected for an interview will be contacted.