Corporate Fleet Analyst

Job Description

At Stantec, we have some of the world's leading professionals passionate about enabling our business to be its best. Our business teams include finance, procurement, human resources, information technology, marketing, corporate development, HSSE, real estate, legal, and practice services. We bring diverse backgrounds, skills, and expertise and create a caring culture where everyone can thrive. Through teamwork and collaboration, we're building a stronger, more resilient Stantec every day.

Your Opportunity 

Stantec is seeking a Corporate Fleet Analyst (CFA) who has abilities in analyzing fleet data to identify trends, optimizing performance, and increasing efficiencies to join our Fleet Management team. The ideal candidate will have a background in auditing, data analysis, and the ability to easily communicate effectively with various stakeholders at different levels of the company. This role involves conducting comprehensive audits of vehicle data and programs, ensuring compliance with North American regulations, and providing actionable insights to improve Stantec's fleet processes. The CFA will report directly to the Corporate Fleet Manager and work with internal and external resources to ensure that the company maintains its fleet of currently over 1800 ATV's, boats, trailers, and vehicles in North America.

Your Key Responsibilities
 

• Work with internal Stantec clients and Stantec fleet management vendors to add/delete insurance coverage, renew licensing and registration, monitor fuel and program usage, track vehicle mileage/kilometers and usage, and add/dispose of vehicles coming in/out of service.
• Monitor the fleet database, ensuring accurate records of all vehicles, maintenance schedules, and compliance documentation.
• Assist the Corporate Fleet Coordinator and Corporate Fleet Compliance Coordinator with day-to-day tasks, as necessary.
• Process invoices with our fleet management vendors and Stantec Fleet Contacts.
• Reconcile fleet inventory with Stantec's Fixed Assets team and fleet management vendor(s).
• Oversee vehicle mileage/kilometer reporting in conjunction with Finance and Payroll to ensure compliance with CRA and IRS requirements.
• Conduct thorough audits of fleet expenses, invoices, fleet programs, internal controls, and compliance with regulatory requirements.
• Implement plans and strategies identifying potential risks and areas for improvement.
• Prepare reports with findings, recommendations, and corrective actions.

Qualifications

Your Capabilities and Credentials
 

• Excellent organizational, analytical, and problem-solving skills.
• Superior communication and interpersonal skills.
• Integrity and professional ethics.
• Proactive approach.
• Process oriented and always looking for improved processes and efficiencies.
• Proficiency in fleet management software, data analysis tools, and Microsoft Office Suite.
• Ability to manage multiple projects at the same time, meet deadlines, and adapt to rapidly changing priorities in a fast-paced work environment.
• Ability to work independently and as part of a team.

Education and Experience

Bachelor's degree in Business Administration, Logistics, Data Analytics, or a related field.

Minimum of 3 years of experience in fleet management, data analysis, or a similar role, preferably in a corporate setting; or an equivalent combination of education and related experience.

Proficiency and hands-on experience with various computer applications, including Microsoft Office Suite (Word, Excel, PowerPoint, Teams, OneNote, SharePoint) and dashboard-based applications with vendors.

Typical office environment working with computers and remaining sedentary for long periods of time. 

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

About Stantec

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what's previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what's possible.

About the Team

Pay Transparency: In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible.

Benefits Summary: Regular full-time and part-time employees (working at least 20 hours per week) will have access to health, dental, and vision plans, a wellness program, health care spending account, wellness spending account, group registered retirement savings plan, employee stock purchase program, group tax-free savings account, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid time off.

Temporary/casual employees will have access to group registered retirement savings plan, employee stock purchase program, and group tax-free savings account.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.