Job details
Job description
Job Title:
Fleet Services Coordinator - Temporary
Job Number:
J0625-0289
Job Code:
09B312
Job Category:
Administrative/Clerical
Location:
On-site: 703 Division Street
Bargaining Unit:
CUPE
Job Type:
Temporary
Number of Positions:
1
Contract Duration:
Up to 13 Months
Hours of Work:
40 hrs/wk
Salary:
$27.81 - $34.03/Hour
Date Posted:
June 24, 2025
Closing Date:
July 8, 2025
Opening Statement
The City of Kingston is grateful to experience the traditional territories of Anishinabek (Ah-nish-nah-beg), Haudenosaunee (Ho-den-o-show-nee) and Huron-Wendat (huron-wen• dat). Kingston is a smart, livable city in the heart of eastern Ontario. Its stable and diversified economy includes global corporations, innovative start-ups and all levels of government.
At the City of Kingston, we believe that diversity and inclusion are essential elements of a thriving workplace. We value the unique perspectives and experiences that each individual brings to our team. As we continue to grow, we are dedicated to creating an environment where all employees feel welcomed, respected, and empowered to contribute their best work. The City of Kingston views diversity as its strength and we encourage applications from individuals of all backgrounds, including those from underrepresented communities.
As staff, you play a pivotal role in enhancing people's lives by delivering exceptional, customer-centered services of the highest quality. Within our highly ethical environment, you'll embrace accountability by consistently going above and beyond, actively listening to our customers, creatively addressing their needs, and maintaining unwavering respect for all individuals you serve. As a result, you'll become an integral part of our qualified and dynamic team, recognized for its compassion, excellence, integrity, inclusivity, and adaptability.
Position Summary
**Note: This is a temporary position covering full-time hours for up to 13 months**
Under the direction of the Manager, Fleet Services the Fleet Services Coordinator is responsible for scheduling maintenance and repairs with internal departments and external vendors. They will act as the liaison between fleet services, customers and vendors while being responsible for all centralized warranty and recall administration for over 600 Corporate Fleet Assets & Equipment.
KEY DUTIES & RESPONSIBILITIES
Schedule preventative maintenance and repairs for all three (3) fleet maintenance facilities
Action and follow up on all reported vehicle defects from driver pre and post trip daily inspections
Coordinate & Schedule recalls and warranty repairs with customers, vendors, and dealers
Coordinate and follow up on all facility related service requests with Corporate FMCS Dept
Maintain vehicle asset register files
Provide administrative support for City's owned bulk fuel management systems
Coordinate and schedule commercial driver's license renewals with all City departments
Responsible where applicable for updating training records for fleet services, customers and departments that utilize the Corporate Services Driver Training Department
Responsible for all billing and invoicing administration for direct-bill fleet customers
Provide administrative support for vehicle/equipment acquisitions
Administer and coordinate city owned shared motor pool administration and vehicle reservations through Microsoft Resources
Provide back up to parts clerks at fleet maintenance facilities when required
Reconcile weekly accounts payable uploads in the City's owned fleet maintenance software
Other duties as assigned
Qualifications, Competencies
High School (Grade 12) diploma and a 1 year certificate in office or business administration or equivalent
Two (2) years' scheduling experience (Automotive/fleet maintenance scheduling considered an asset)
Possess and maintain a valid class "G" Ontario driver's license
Education and training related to fleet management and customer service is considered an asset
Experience processing warranty claims and understanding the budget process are considered an asset
Must demonstrate corporate values of Belonging, Collaboration, Accountability, and Innovation
Skills, Abilities, Work Demands
Typing 40 w.p.m.
Proficient user of computers including MS Outlook, Word, Excel (Intermediate level)
Excellent communication skills, verbal and written
Excellent organizational and record keeping skills
Strong attention to detail
Demonstrated knowledge of safe work practices
Able to perform the essential duties of the job such as lifting, reaching, squatting, bending, climb step ladders, sitting, standing, and walking for extended periods of time
Ability to work in alternate fleet locations and shift work may be required
Must obtain and maintain a satisfactory criminal record check (CPIC)
Closing Statement
Please inform us of any accommodations we need to make to ensure a barrier-free recruitment experience. Accommodations are available in accordance with the Ontario Human Rights Code (OHRC)and Accessibility for Ontarians with Disabilities Act (AODA) at any stage in the recruitment process. We're happy to provide more information if you email us at HRCity@cityofkingston.ca.
Please apply to Career Opportunities at: www.cityofkingston.ca/Careers
Your resumé must demonstrate how you meet position requirements. Please upload to your profile any educational Degrees, Diplomas and/or Certificates that are relevant and required for the position. We thank all who apply, however, only those selected for further consideration will be contacted. Information collected will be handled in accordance with the Municipal Freedom of Information and Protection of Privacy Act.
Please ensure to check any spam or junk folders for any emails coming from a City of Kingston account.
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