Fleet & Shop Manager

Why Work for Whispering Pines Landscaping?

At Whispering Pines Landscaping, we are more than landscapers - we are artists, transforming outdoor spaces into breathtaking environments that exceed our clients' expectations. We believe in nurturing every team member's unique skills and potential, fostering a culture of growth, efficiency, and industry leadership. Come grow with us - your future starts here!

Position: Fleet & Shop Manager

We're seeking an organized, hands-on, and proactive Fleet & Shop Manager to oversee our fleet of vehicles, trailers, small engines, and landscaping tools - and to lead our shop operations with efficiency and care. If you thrive in a fast-paced environment, enjoy problem-solving, and have a passion for keeping things running smoothly, we want to hear from you!

Why Join Us?
 

• Comprehensive group benefits
• Profit-sharing opportunities
• Employee Assistance Program
• Tuition reimbursement
• Ongoing training and skill development
• Apprenticeship programs
• Monthly team-building events and company gatherings

Responsibilities:

As our Fleet & Shop Manager, you'll ensure our vehicles, trailers, and equipment are well-maintained, safe, and ready to support our landscaping teams. You'll also manage the organization and operation of our shop, overseeing inventory, repairs, and the mechanics team.

Fleet Management & Maintenance Oversight:
 

• Develop and manage a preventative maintenance schedule for all trucks, trailers, and landscaping equipment
• Coordinate repairs and servicing with in-house mechanics and external vendors
• Track fleet performance (fuel usage, downtime, repair history) and recommend improvements
• Manage seasonal transitions, ensuring readiness for peak operations needs.
• Ensure all vehicles and equipment meet safety, legal, and regulatory standards (inspections, certifications, etc.)
• Assist with license sticker renewals, CVOR renewal, Driver Logs, legal compliance by staying up to date with changes in road rules and legislation
• Maintain accurate records of maintenance, repairs, and inspections
• Track equipment lifecycle, usage, maintenance history, and depreciation to inform replacement and investment decisions.
• Install and maintain fleet tracking systems, including GPS, Electronic logs and MTS controllers.

Shop Operations & Inventory Management:
 

• Lead the day-to-day operations of the shop, ensuring a clean, safe, and organized workspace
• Manage parts and supply inventory, ensuring necessary stock levels and placing orders as needed
• Support efficient workflow by organizing tools, parts, and equipment in the shop
• Coordinate logistics for repairs and maintenance with field teams and mechanics

Team Leadership & Safety:
 

• Work closely with the Service Operations Manager
• Lead, support, and motivate the shop team, fostering a culture of safety, accountability, and teamwork
• Provide guidance on equipment usage, care, and safety best practices
• Conduct regular safety audits, inspections, and training sessions
• Communicate proactively with field teams to minimize downtime and resolve issues

Budgeting & Vendor Management:
 

• Prepare and present procurement proposals
• Monitor and manage fleet and shop expenses within budget guidelines
• Build and maintain relationships with vendors for parts, supplies, and services
• Monitor and control the maintenance and equipment budgets, reporting regularly to leadership during Monthly Management Meetings, and attend weekly Operations Meetings.
• Source competitive pricing and negotiate favorable terms when possible

Qualifications:
 

• Proven experience managing a fleet and/or shop operations (landscaping, construction, or similar industries preferred)
• Strong understanding of mechanical systems, small engines, and preventative maintenance practices
• Excellent organizational, problem-solving, and communication skills
• Leadership abilities to guide and support a team
• Valid driver's license (DZ or higher is an asset)
• Familiarity with fleet management software (preferred but not required)

Whispering Pines Landscaping is committed to creating an inclusive workplace that values diversity. We are proud to be an equal opportunity employer and consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.

Ready to lead our fleet and shop to success?
Apply now and join Whispering Pines Landscaping as our Fleet & Shop Manager!