Fleet Administrator

Our employees are at the heart of everything we do. Together, we help people, businesses, and society prosper in good times and be resilient in bad times.

Our employee promise represents Intact's commitment to you in exchange for living our Values, striving to do your best work, being open to change and investing in your career. In return, we promise to provide support, opportunities and performance-led financial rewards at a workplace where you can shape the future, win as a team and grow with us.

About the role

We are seeking a highly skilled and strategic Fleet Administrator to oversee the management and optimization of our intact vehicle fleet.

The ideal candidate will be responsible for making medium-term strategic decisions, managing vendor relationships, overseeing budget allocations, developing policies, ensuring regulatory compliance, and implementing risk management strategies. This role requires a balance of operational and strategic responsibilities to ensure the efficiency and effectiveness of our fleet operations.

This hybrid position is available in our Calgary (321, 6 Avenue SW) or Edmonton (10830, Jasper Avenue) offices.

What you'll do here: 

Strategic Planning:
 

• Develop medium-term fleet management strategies tailored to regional needs, including solutions for electrification challenges.
• Monitor and forecast future vehicle and equipment needs based on current and projected demands, such as cube trucks, courier vehicles, service center shuttles, and CAT Minivans.

Vendor Management:
 

• Select, approve and negotiate prices with certain suppliers and maintenance service providers (e.g., tires, detailing services).
• Manage relationships with leasing companies and ensure regional compliance with agreements.

Budget Management:
 

• Allocate and manage portions of the fleet budget within given constraints and regional requirements.
• Make driver assignement and disposal decisions regarding the acquisition and disposal of vehicles, considering factors such as transport mode, vendor choice, spare vehicle ratio, and alignment with regional needs.

Policy Development:
 

• Create, improve, update, and enforce fleet policies, including safety protocols and usage guidelines.
• Develop regional strategies to align with our company environmental goals within the fleet.

Fleet Optimization:
 

• Implement fleet optimization techniques to enhance efficiency and reduce costs.
• Utilize electronic tools and data analytics to monitor fleet performance and make data-driven decisions with medium to high impacts on departmental results.

Regulatory Compliance:
 

• Ensure the fleet complies with all local, provincial, and federal regulations.
• Manage and improve processes related to vehicle registration, insurance, adherence to safety standards, and taxable benefits.

Risk Management:
 

• Identify and mitigate risks in fleet operations, consistently working to improve processes to increase efficiency and customer service in future scenarios.
• Develop and implement risk management strategies, including accident prevention, claims processing improvements, and response plans.

What you bring to the table: 
 

• Strong problem-solving skills and ability to make data-driven decisions.
• Excellent communication and collaboration skills to interact with mid-level management, external vendors, and regulatory bodies.
• Proven experience in fleet management, with a strong understanding of strategic planning and operational execution.
• Excellent negotiation skills and experience in vendor management.
• Strong financial acumen and budget management capabilities.
• Proficiency in policy development and enforcement.
• Expertise in fleet optimization techniques and the use of data analytics.
• Thorough knowledge of regulatory compliance requirements.

Impact on Business:
 

• The Fleet Administrator plays a crucial role in influencing the overall effectiveness and efficiency of the fleet through strategic decisions, process organization, and execution. This position directly impacts the company's operational success and contributes to achieving business objectives.

Interaction with Stakeholders:
 

• Engage with mid-level management, different project managers, external vendors, and regulatory bodies to ensure seamless fleet operations and compliance.

If you are a proactive, strategic thinker with a passion for optimizing fleet operations and driving efficiency, we invite you to apply for the Fleet Administrator position and contribute to our dynamic team.

What we offer

Our hybrid work model provides the balance between working from home and enjoying meaningful in-person interactions.

Working here means you'll be empowered to be and do your best every day. Here is some of what you can expect as a permanent member of our team: 
 

• A financial rewards program that recognizes your success
• An industry leading Employee Share Purchase Plan; we match 50% of net shares purchased
• An extensive flex pension and benefits package, with access to virtual healthcare
• Flexible work arrangements
• Possibility to purchase up to 5 extra days off per year
• An annual wellness account that promotes an active and healthy lifestyle
• Access to tools and resources to support physical and mental health, embracing change and connecting with colleagues
• A dynamic workplace learning ecosystem complete with learning journeys, interactive online content, and inspiring programs
• Inclusive employee-led networks to educate, inspire, amplify voices, build relationships and provide development opportunities
• Inspiring leaders and colleagues who will lift you up and help you grow
• A Community Impact program, because what you care about is a part of what makes you different. And how you contribute to your community should be just as unique.

We are an equal opportunity employer

At Intact, our Value of respect is founded on seeing diversity as a strength. We strive to create an accessible workplace where employees feel valued, included and encouraged to share their unique perspectives.

We encourage applications from individuals who are members of equity-deserving groups, including but not limited to women, Indigenous peoples, persons with disabilities, Black people, and members of the 2SLGBTQI+ community.

As part of Intact's commitment to reconciliation, we acknowledge that we work, meet and travel across the land currently called Canada, originally inhabited by First Nations, Metis and Inuit people. This history extends through many centuries and continues to evolve today.

We have policies to ensure equal access and participation for people with disabilities, including providing workplace adjustments (accommodations). A copy of applicable policies is available on request.

If we can provide a specific adjustment to make the recruitment process more accessible for you, please let us know when we reach out about a job opportunity. We'll work with you to meet your needs.

Learn more about our recruitment process and your candidate journey here.

If you are an employee of Intact or belairdirect, please apply for this role on Internal Career Site.