Purchasing and Fleet Management Administrator

Purchasing Administrator

Position Overview: Epiroc invites applications for the position of Fleet and Coding Coordinator to join our team in Canada. This pivotal role requires a meticulous and organized professional to oversee fleet management and coding processes. If you possess a keen eye for detail, excellent communication skills, and thrive in a collaborative team environment, we encourage you to apply for this rewarding opportunity. This position reports into the Indirect Procurement Manager.

Key Responsibilities:
 

1. Fleet Management:
   • Oversee the comprehensive management of the vehicle fleet across all Epiroc facilities in Canada.
   • Efficiently coordinate the ordering and follow-up of new vehicles.
   • Act as a liaison between Drivers and suppliers, fostering and maintaining excellent relationships.
   • Ensure the accuracy and consistency of fleet database records.
   • Supervise end-of-lease processes and resale.
   • Establish and monitor Key Performance Indicators for Fleet Management.
   • Work on cost initiatives to help better the business.
   • Implement and uphold preventative maintenance programs with specified schedules.
   • Manage administration requirements, including the meticulous mailing of information to drivers.
   • Oversee fleet inventory, ensuring data integrity, availability, and optimal utilization.
   • Provide training and assistance to key stakeholders.
2. Coding Administration and Coordination
   • Design, develop, and implement new reports to uphold data integrity and accuracy.
   • Provide training and assistance to key stakeholders in coding processes.
   • Serve as the liaison and owner of several measurable reports between Procure-to-Pay (PTP) and Mississauga customer center (MCA).
   • Code invoices accurately, ensuring alignment between purchase orders and vendor invoices for direct and Indirect vendors.
   • Manage internal KPI's to provide service to help MCA stay within internal targets and compliance.
   • Create Journal Vouchers when applicable.
   • Contribute to Vendor Database
   • Other projects as required

Qualifications:
 

• Possess post-secondary education, preferably in a relevant discipline.
• Demonstrate a proactive versus reactive mindset.
• Exhibit strong attention to detail, coupled with numeric and analytical skills.
• Proficient in Microsoft Office Suite, with a focus on Excel, Word, and Outlook.
• Showcase excellent verbal and written communication skills.
• Display a proven ability to collaborate effectively with diverse departments and external stakeholders.
• Possesses a positive attitude and effective interpersonal skills.

 
Epiroc is a global productivity partner for mining and construction customers, and accelerates the transformation toward a sustainable society. With ground-breaking technology, Epiroc develops and provides innovative and safe equipment, such as drill rigs, rock excavation and construction equipment and tools for surface and underground applications. The company also offers world-class service and other aftermarket support as well as solutions for automation, digitalization and electrification. Epiroc is based in Stockholm, Sweden, had revenues of more than SEK 60 billion in 2023, and has around 18 200 passionate employees supporting and collaborating with customers in around 150 countries. Learn more at www.epirocgroup.com.